School Office Manager

School Office Manager

About KIPP DC

By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.

Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC’s 20 schools and two programs, 7,500 students, and 1,300 teachers, leaders, and staff members dedicated to this mission.

Office Sales/Office Duties

• Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
• Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
• Perform other clerical tasks as needed – including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
• Gather and distribute mail daily
• Order office supplies and ensure staff lounge is stocked and organized

Student Data Management & Compliance

• Maintain student data records in online student information systems by sending and receiving student information from families and updating internal systems
• Support school in successfully enrolling and re-enrolling students
• Support  attendance monitoring, family outreach and intervention and work in coordination with school leaders,  and school compliance managers
• Call absent students daily and log this information into student data system
• Collaborate on monthly attendance audits of PowerSchool, DeansList, and Paychecks 
• Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.

Events

• Support organization of school trips and events
• Help to prepare for and work at family outreach events, back to school night, etc.
• Order/pick up food or other supplies for events

Operations

• Assist in distributing student lunches, should lunch administration need support
• Assist health professionals on campus as needed including administering student medication
• Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful
• Act as a supportive teammate and partner to other office managers in the network including supporting teammates on their campus and participating in weekly meeting and monthly meetings and trainings
• Will perform other office related tasks that will aid the functioning of the school

QUALIFICATIONS:

• Associates Degree or Bachelor’s Degree (Preferred)
• 2-5 years of office experience, or experience related to working in an office and school environment. 
• Knowledge and experience with microsoft office/google suite
• Ability to work in a dynamic, fast paced environment and adept at developing relationships with parents and within KIPP DC
• Must be able to adhere to scheduled work hours (8:00 am in summer, 7:30 am during the school year).
• Ability to build relationships across difference
• Passion for education and the belief that every child can succeed
• Unquestioned integrity and commitment to KIPP DC’s mission and to advancing its anti-racist ambition through their work with staff, students, alumni, and families

Demonstrated Excellence in the Following Areas: 

• Commitment to Students and Schools: Demonstrates commitment to education reform, believing in every child's potential for success and prioritizing students, schools, and the essential role of families.
• Strategic Thinking and Problem Solving: Finds creative solutions to challenges that achieve broader goals of team and organization.
• Project Management: Sets a high bar for own work and supports others to achieve desired team outcomes.
• Communications and Influence:  Demonstrates adept communication skills and influence to advance work by adjusting content and style. 
• Teamwork: Contributes to  a supportive team culture, fostering diverse work styles and maintaining a high performance standard. 
• Trust and Collaboration: Establishes and nurtures effective relationships with a diverse set of stakeholders to support the best outcomes for our work.
• Cultural Humility: Advances KIPP DC’s commitment to anti-racism by creating a diverse, equitable, and inclusive environment for all stakeholders.
• Continuous Learning: Commits to continuous learning through feedback, self reflection, humility, and action.

KIPP DC offers an extremely competitive compensation and benefits package:

• When it comes to compensation, at KIPP DC we strive for clarity, equity, and to be highly competitive. We look at compensation benchmarks in schools across DC. Office Manager salaries are non-exempt and start at $40,206 and increase with years of experience. Please see the salary scale here.
• KIPP DC offers a robust benefits package including medical, dental, and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical.

• KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.
• Currently, individuals in this role have up to 10 paid sick days, 12 paid holidays, paid Thanksgiving week break, winter break, spring break, and summer break. This is subject to change and your exact schedule will be shared in your offer letter.

Equal Employment Opportunity Employer

KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race, color, national origin, immigration status (except as necessary to comply with federal, DC, state, or local law), religion, sex (including pregnancy, childbirth, lactation and related medical conditions), age, physical or mental disability, medical condition, sexual orientation, gender (including gender identity or expression), marital status (including domestic partnership status), genetic information, political affiliation, pregnancy, family responsibilities, personal appearance, veteran status, uniform service member status, status of being unemployed, status of victim a survivor of domestic violence, sexual offense or stalking, matriculation or any other protected class under federal, state, DC, or local law.

Click here or here to review KIPP DC’s non-discrimination policy and KIPP DC’s Title IX Coordinator’s contact information.

Please Note: If you encounter difficulties submitting your application or fail to receive a confirmation email after applying, kindly reach out to Danica Cunningham at danica.cunningham@kippdc.org. Please include your name, resume, and specify the role you are applying for in your email. We appreciate your understanding and apologize for any inconvenience caused.