Manager of Facilities

Washington, DC

Full Time

Operations

Experienced

Manager of Facilities

Job Summary

The Manager of Facilities role is an integral part of the Real Estate & Facilities team, ensuring that KIPP DC has optimal built learning environments for students and staff. The starting salary range for this role is $86,280-$93,782. This is full-time with occasional flexibility based at HDQ with an anticipated start date of October 2025.

About KIPP DC

By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes.

Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We believe students and teachers best succeed when surrounded by an ecosystem of supports, including our central headquarters team that supports KIPP DC’s 20 schools and two programs, 7,500 students, and 1,300 teachers, leaders, and staff members dedicated to this mission.

About the Role
Through close work with the Director of Facilities Management and facility management vendor(s), the Manager of Facilities engages in campus support and management, project management, budget management and strategic planning to promote efficient and cost-effective use of facilities, equipment, and materials. This is an exempt position and will report to the Director of Facilities Management.

Location and Type of Work

As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families, we approach our work in a way that reflects these priorities. Schools operate in person and our students and families rely on us for in-person support, and this position will regularly provide on-site support to school teams, frequently partner with other headquarters teams, or regularly work in multiple locations. Because of the nature of the work, this role allows for occasional flexibility and will be required to be onsite 4 days per week.

Responsibilities
The percentages for each key responsibility are estimates, and other duties may be assigned. Flexibility and responsiveness are encouraged to accommodate organizational needs.

Campus Support and Management (50% of time)

Engage regularly with campus operations and school leadership teams on key facilities decisions, urgent and emergency issue resolution, repairs and maintenance, best practices coaching, etc.
Coordinate and run regular program-related meetings with campus operations teams
Operate as primary liaison between 3rd party facilities vendors and school-based staff
Provide comprehensive support to campus operations teams on all facility management needs
Identify issues through campus engagement efforts; facilitate and evaluate remedial responses
Organize and conduct trainings for campus operations teams on facilities protocols and systems
Perform routine site inspections to evaluate conditions, identify issues, and initiate resolutions
Respond effectively to urgent and emergency campus requests, occasionally before/after hours
Manage communications for urgent and emergency issues and inclement weather actions

Project Management (30% of time)

Lead oral and written project communications for school-based and headquarters staff
Coordinate and run regular program-related meetings with facility management vendor(s)
Collaborate with facility management vendor(s) leadership on day-to-day campus oversight
Supervise work order platform, monitor performance, implement process improvements
Oversee preventive maintenance, repairs and upgrades, minor capital improvement projects
Track and report on projects’ budgets, timelines, and statuses via various facilities tools
Manage coordination and communications for 3rd party facilities vendor site visits
Support the preparation and execution of major capital expenditure projects and initiatives

Strategic and Administrative Support (20% of time)

Track and report on $5M+ annual operating budget, identify opportunities for refinement
Own the accounts payable system approval route for all facilities budget-related expenses
Actively partake in regular finance and procurement budget evaluation and planning meetings
Lead and support with procurement and management of 3rd party vendor contracted services
Assist with development of the strategic plan for allocating a $15M+ capital reserve budget
Maintain and expand the KIPP DC Facilities digital database (reports, drawings, manuals, etc.)
Promote the widespread utilization and standardization of facility protocols and systems
Collaborate on the refinement of the overall facility management process; identify trends in facility issues across multiple campuses and help develop sustainable, systematic solutions

Requirements & Preferences

Required Qualifications

Bachelor’s degree
At least two years of relevant experience in facilities management, operations management, or construction management.
Experience in interpersonal relations and communications, with the demonstrated ability to collaborate effectively with diverse stakeholders

Preferred Qualifications

Three years of relevant experience
Strong knowledge of building systems, including HVAC, electrical, plumbing, and structural components
Demonstrated experience in managing maintenance staff, including hiring, training, and performance evaluation
Experience in K-12 and/or non-profit sector
Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines
Proven ability to develop and manage budgets, analyze financial data, and control costs
Strong problem-solving and decision-making abilities, with the capacity to handle multiple complex issues simultaneously
Knowledge of relevant local, state, and federal regulations related to facilities maintenance and safety

Physical Requirements

Ability to travel across KIPP DC schools regularly
Ability to work outside normal business hours as facilities emergencies and projects arise

Demonstrated Excellence in the Following Areas:

Commitment to Students and Schools: Demonstrates commitment to education reform, believing in every child's potential for success and prioritizing students, schools, and the essential role of families.
Strategic Thinking and Problem Solving: Finds creative solutions to challenges that achieve broader goals of team and organization.
Project Management: Sets a high bar for own work and supports others to achieve desired team outcomes.
Communications and Influence: Demonstrates adept communication skills and influence to advance work by adjusting content and style.
Teamwork: Contributes to a supportive team culture, fostering diverse work styles and maintaining a high performance standard.
Trust and Collaboration: Establishes and nurtures effective relationships with a diverse set of stakeholders to support the best outcomes for our work.
Cultural Humility: Advances KIPP DC’s commitment to anti-racism by creating a diverse, equitable, and inclusive environment for all stakeholders.
Continuous Learning: Commits to continuous learning through feedback, self reflection, humility, and action.

Benefits & Compensation

KIPP DC offers an extremely competitive compensation and benefits package:

The anticipated starting salary range for this position is $86,280-$93,782. At KIPP DC we strive for clarity, equity, and to be highly competitive. When determining salaries we look at benchmarks in the education and non-profit sector.
KIPP DC offers a robust benefits package including medical, dental, and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical.

KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years.
Currently, individuals in this role have up to 15 paid time off days, up to 10 paid sick days, and 12 paid holidays. This is subject to change and your exact schedule will be shared in your offer letter.

Equal Employment Opportunity Employer

KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race, color, national origin, immigration status (except as necessary to comply with federal, DC, state, or local law), religion, sex (including pregnancy, childbirth, lactation and related medical conditions), age, physical or mental disability, medical condition, sexual orientation, gender (including gender identity or expression), marital status (including domestic partnership status), genetic information, political affiliation, pregnancy, family responsibilities, personal appearance, veteran status, uniform service member status, status of being unemployed, status of victim a survivor of domestic violence, sexual offense or stalking, matriculation or any other protected class under federal, state, DC, or local law.

Click here or here to review KIPP DC’s non-discrimination policy and KIPP DC’s Title IX Coordinator’s contact information.

Please Note: If you encounter difficulties submitting your application or fail to receive a confirmation email after applying, kindly reach out to Danica Cunningham at danica.cunningham@kippdc.org. Please include your name, resume, and specify the role you are applying for in your email. We appreciate your understanding and apologize for any inconvenience caused.

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Join our team and help provide joyful, identify-affirming learning experiences that produce extraordinary outcomes for all students and alumni.

Questions or Tech Issues? Email the recruitment team at [email protected] with questions.

Manager of Facilities

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